Take your paper to digital
Document Conversion Management Inc. provides both ongoing and project based solutions for your document management needs. Our document scanning and indexing services help populate your digital archive. Using the best OCR or Optical Character Recognition technology, we can make your scanned documents editable and searchable.
At Document Conversion Management Inc. we are experts at scanning a wide range of items from photographs to all sizes of paper documents. The size of your collection does not matter; we can scan any volume from a set of photos to a complete filing room of documents.
The electronic images are returned to you via FTP, email, CD or DVD. If the Adobe Acrobat PDF format is used there is additional indexing available using the Adobe Acrobat Reader including full text indexing and retrieval. This allows you to search for specific words right inside a document or group of documents. We will also design and create an index page that will link to your documents much like a table of contents.
Large Format Scanning
We can scan large format documents up to 48″ wide by any length.
With our high quality production scanners, delicate older drawings, mylar and vellum are our speciality. For contractors, architects, surveyors, engineers and manufacturers we are able to reproduce a TIFF, JPEG or PDF image from an original paper drawing. We can scan at resolutions from 100 dpi to 1800 dpi in TIFF, JPEG or PDF formats. Scanning includes straightening, cropping and de-speckling to produce the very best image quality. Finally, the plans can be linked to our Document Management System for easy retrieval.
We also scan:
- Accounts Payable documents
- Personnel files
- Architectural, engineering and construction Drawings
- Maps
- Training and technical manuals
Why Scan?
- No more lost files
- Increases the ease of retrieval and distribution of documents
- Creates backups in case of disaster
- Frees up office space
- Reduces “wear-and-tear” on archival documents
- Sales orders and contract files
- Legal documents
- Financial and insurance documents
- Health record
- Allow documents to be placed off-site freeing up valuable office space
- Easy to distribute documents to the public
- All scan will have Optical Character Recognition (OCR)
- Storage Space
- No Degradation of Data
Why use Document Conversion Management Inc. ?
Document Conversion Management Inc. is not only scanning your documentation but taking it to a level of efficiency that other companies do not.
Our Scanning Process:
- A mini audit provided of the documentation, trapping 3-8 points of information providing each document with an unique ID number, this ID will be the file name for the corresponding image once created.
- Repairs are made to the hard copies as required for optimizing scanning quality.
- Each document will be reviewed individually so that the settings can be adjusted
- (200 to 1800 DPI) to achieve the maximum clarity for visual use.
- As well, taking into consideration the image may be brought into a vector (AutoCAD) format, when dealing with drawings.
- All images will be cropped to reduce unnecessary file size.
- All images will be named as per numerical and sequenced unique ID number that corresponds to the database created in step #1.
Please note: Lower density & volume are taken into consideration for pricing.
Call today for an exact quote on your drawings needs!
